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School Parent and Family Engagement Plan

School Parent and Family Engagement Plan


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School Name: Hamburg High School
Facilitator Name: Terri Riley
Plan Review/Revision Date: 5/4/2021
District Level Reviewer, Title:
District Level Approval Date: 9/26/2021
Committee Members, Role:
(Select "Repeat" to open more entry fields to add additional team members)
First Name Last Name Position
Sheena Rhodes Parent & Committee Member
Griselda Rodriguez Parent & Committee Member
Angela Holland Parent & Committee Member
Rebecca Shiver Parent & Community Member
Deanne Herring Parent & Community Member
Norma Mondragon Parent & Committee Member
​Required Components

□ Involve parents in the development of the school parent and family engagement plan
□ Involve parents in the review, update, and improvement, at least annually, of the school parent and family engagement plan to meet the changing needs of parents and the school
□ Ensure adequate representation of parents of participating children in the process in a variety of roles 
□ Submit any parent comments to the district if the Title I Schoolwide Plan is not satisfactory to parents 
□ Address opportunities for regular meetings if requested by parents
□ (May accomplish collaboration through the coalition of parents and community representatives)

​​1: Jointly Developed​
​
(Describe/List how parents will be involved in the development of the school parent and family engagement plan and how parents will be involved in the planning, review, and improvement of parent and family engagement programs.)​

Does the School Parent and Family Engagement Plan describe how the school will accomplish each of the required components?

  • Involve parents in the development of the school parent and family engagement plan. Involve parents in the review, update, and improvement, at least annually, of the school parent and family engagement plan to meet the changing needs of parents and the school by meeting to engage them in the decision making processes regarding the school's Title I, Part A Program.
  • Ensure adequate representation of diverse parents of participating children in the process in a variety of roles.
  • Submit any parent comments to the district if the Title I School Wide Plan is not satisfactory to parents.
  • Address opportunities for regular meetings if requested by parents.
  • Community resources will be utilized; the school will consider recruiting alumni to create an alumni advisory committee to provide advice and guidance for school improvement.
  • Effectively utilize literacy instruction in order to increase individual student growth in comprehension.

    COVID-19 Clause: In the event there is a need for virtual learning and students are not present on campus, ALL materials will be made readily available to parents and students through our school's website, Facebook page, and/or paper copies.

Required Components

□ Conduct an annual Title I meeting

    ✓ to inform parents of the requirements of Title I and the school’s participation 

    ✓ to inform parents’ of their rights under Title I

    ✓ (Recommendation: Include the month/year or month/day/year when the Annual Title I meeting will be held)


The purpose of the annual Title I meeting is to disseminate information only and cannot be used as an opportunity for gathering input into the Parent and Family Engagement Plan and School-Parent Compacts.

​​
​2: Annual Title I Meeting

​(Describe/List when (provide the month/year or month/day/year) the school will hold the Annual Title I meeting to inform parents of the requirements of Title I and the school’s participation as well as the parents’ rights to be involved. The Annual Title I meeting should not be used to ask for parent input, but provided as an opportunity to disseminate information and distribute copies of the revised parent and family engagement policy.)

​Does the School Parent and Family Engagement Plan describe how the school will accomplish each of the required components?
  • Conduct an annual Title I meeting to inform parents of the requirements of Title I and the school's participation, an annual evaluation using a comprehensive needs assessment filled out by teachers, parents and school staff. The Title I Committee will be comprised of teachers, parents, and school staff and will determine the effectiveness of the parental involvement plan and will make changes if warranted. While collecting evidence about satisfaction with the program and the school's efforts to increase parental involvement will be part of the evaluation; the survey will also collect specific information on the: (1) growth in number of parents participating in workshops and meetings; (2) specific needs of parents; (3) effectiveness of specific strategies; and (4)engagement of parents in activities to support student academic growth.
  • To inform parents of their rights under Title I, an annual meeting will be held on in September, 2020.


COVID-19 Clause: In the event there is a need for virtual learning and students are not present on campus, ALL materials will be made readily available to parents and students through our school's website, Facebook page, and/or paper copies.   


Required Components
(*Post these items to district website by August 1)

​□ *Make the school parent and family engagement plan available to families and the local community
    ✓ *Include contact information for the parent facilitator
□ Ensure that the plan is written in an understandable and uniform format, to the extent practicable, provided in a language the parents can understand, and that the informational packet is appropriate for the age and grade of each child  
□ *Distribute an informational packet annually to include 
    ✓ *Description of Parent and Family Engagement plan
    ✓ *Recommended roles
    ✓ *Ways for a family to get involved in a variety of roles
    ✓ *Survey regarding volunteer interests
    ✓ *Schedule of activities planned throughout the school year
    ✓ *Regular, two-way, and meaningful system for parents/teachers to communicate
□*Place a parent-friendly summary/explanation of the parent and family engagement plan online and as a supplement to the student handbook
    ✓ Obtain signatures from each parent acknowledging receipt of the [district’s] parent and family engagement plan summary
□ Offer meetings at various times (such as in the morning and evening)
□ Offer meetings in different formats (such as offered online and in-person group meetings as well as home visits or other types of individual meetings) 
□ (May offer transportation as such services relate to preventing barriers to parent and family engagement)
□ (May offer childcare as such services relate to preventing barriers to parent and family engagement)
□ (May offer home visits as such services relate to preventing barriers to parent and family engagement)​

3: Communications

​(Describe/List how the parent and family engagement policy will be distributed to parents and how the school is going to communicate with parents including information about how the school will provide information related to school and parent programs, meetings, and other activities to parents in a format, to the extent practicable, and in a language that parents can understand.)

​Does the School Parent and Family Engagement Plan describe how the school will accomplish each of the required components?​
  • The school parent and family engagement plan will be available to families and the local community.
  • The parent facilitator for Hamburg High School is Terri Riley and can be contacted at triley@hsdlions.org
  • HHS will ensure that the plan is written in an understandable and uniform format, to the extent practicable, provided in a language the parents can understand, and that the informational packet is appropriate for the age and grade of each child.  
  • HHS will distribute an informational packet annually to include 
  • Parents will be able to view student grades and contact teachers with a user name and password on E-School.
  • Teachers will contact parents/guardians on a regular basis using e-mail, phone calls, and postcards to update them on progress reports.
  • The school will provide to parents report cards every six weeks with information regarding their child's academic progress and upcoming classroom and school events. The school will use the student handbook, school website, signage at school entrance, and parent orientation meetings about school wide Title I Plan and how to get a copy upon request.
  • The school will utilize Blackboard Connect and Remind 101 calling system to notify parents of major events.
  • A weekly bulletin will be distributed to all students and posted on school website to notify parents of important events and deadlines.
  • The school website and social media pages will ne updated regularly to reflect important events.
  • The plan is made available on web page.
  • District may offer transportation as such services relate to preventing barriers to parent and family engagement.
  • HHS may offer meetings at various times (such as in the morning and evening) to best accomodate all parents.
  • HHS may offer meetings in different formats (such as offered online and in-person group meetings as well as home visits or other types of individual meetings). 
  • District may offer childcare as such services relate to preventing barriers to parent and family engagement.
  • District may offer home visits as such services relate to preventing barriers to parent and family engagement.
  • HHS will place a parent-friendly summary/explanation of the parent and family engagement plan online and as a supplement to the student handbook.
  •  HHS will obtain signatures from each parent acknowledging receipt of the [district's] parent and family engagement plan summary.
  • Parent Coordinator will ensure that the plan is written in an understandable and uniform format, to the extent practicable, provided in a language the parents can understand, and that the informational packet is appropriate for the age and grade of each child  
  • Distribute an informational packet annually to include 
  •     Description of Parent and Family Engagement plan
  •     Recommended roles
  •     Ways for a family to get involved in a variety of roles
  •     Survey regarding volunteer interests
  •     Schedule of activities planned throughout the school year
  •     Regular, two-way, and meaningful system for parents/teachers to communicate

COVID-19 Clause: In the event there is a need for virtual learning and students are not present on campus, ALL materials will be made readily available to parents and students through our school's website, Facebook page, and/or paper copies.    

​Required Components

​​□ Jointly develop a School-Parent Compact 
    ✓ Outline how parents, the entire school staff, and students will share the responsibility for improved student academic achievement 
    ✓ Address the importance of regular two-way, meaningful communication through: 
        ▪ conferences (no fewer than 2 each year)
        ▪ frequent reports on progress
        ▪ reasonable access to staff
        ▪ opportunities to volunteer
        ▪ observation of classroom activities
□ Build and develop a partnership to help children achieve the challenging State academic standards
□ Encourage school staff to use volunteer surveys to compile a volunteer resource book listing interests and availability of volunteers
□ Involve parents in a variety of roles
4: School-Parent Compact

​(Describe/List the process the schools will follow to jointly develop with parents a school-parent compact.)

​Does the School Parent and Family Engagement Plan describe how the school will accomplish each of the required components?​
  • HHS Open House will be held during August, 2020 beginning at 5:30 until 8:00. Parents will assemble according to their students' current grade level. Back to school policies and procedures will be discussed and at the end of the assembly, parents will be given given access to student schedules.
  • Parent Teacher Conferences will be held during September, 2020 beginning at 1:00 PM until 7:00 PM. A second conference will be held in the spring during February, 2020 at the same as in fall.
  • October, 2021 a financial aid night for seniors and their guardians will be held.
  • Later in October, 2021 there will be a will follow up financial aid night to complete FAFSA forms on computers.
  • East Night Out will partner with HHS Teacher Cadets to offer Hamburg High School parents and community members a look into what both programs do throughout the school year. This event will be held during November, 2021 during Senior Night at Campbell Field. By having the event during a home football game, more community members and parents can be involved. There will be a drawing for a $50.00 prize. East will set up the green screen and display the Daily HHS News. Snacks will be available on the table purchased from Nancy's in Crossett $200.00.
  • The "White Coat STEM Ceremony" will occur in the spring semester around the months of March or April and has yet to be determined. Snacks and drinks will be catered by Nancy's in Crossett $400.00.
  • During the spring semester of 2022, HHS will announce an AP Parent Night along with information on scheduling. Parents will be encouraged to ask questions regarding the next school year. These advents will be advertised in both The Ledger and Ashley County News Observer for those parents not on social media. For those parents unable to attend, accommodations will be made.
  • The school will follow a jointly developed parent and school compact after holding a meeting with parent and school committee members who will discuss and develop a parent-school compact. Parents will be involved in the planning, review, and improvement of parent and family engagement programs. Parents will help develop engagement programs that bring about more parental involvement at HHS and will then, at the end of the year, assess the plan's progress and efficiency.​
  • School staff, parents, and students will develop a school-parent-student compact. This compact will outline how parents, school staff, and students share the responsibility for improving student academic achievement and the means by which the school and parents will build and develop a partnership to help children achieve the state's high academic standards. All stakeholders will sign the compact.
  • Address the importance of regular two-way, meaningful communication through: 
  • Parents will recieve frequent reports on progress
  • Parents will have reasonable access to staff
  •  Parents will be offerd opportunities to volunteer
  •  Parents will be allowed to observe - when appropriate- classroom activities
  •  Encourage school staff to use volunteer surveys to compile a volunteer resource book listing interests and availability of volunteers (Terri Riley).
  • HHS will involve parents in a variety of roles
  • COVID-19 Clause: In the event there is a need for virtual learning and students are not present on campus, ALL materials will be made readily available to parents and students through our school's website, Facebook page, and/or paper copies.

Required Components

​​□ Involve parents and family members of children receiving services under Title I in the decisions regarding how reserved funds are allotted for parent and family engagement activities
    ✓ (if the school system receives more than $500,000 Title I, Part A allocation and a percentage of the 1 percent reservation of funds is allocated to the school)
5: Reservation of Funds

​(If the district receives more than $500,000 in Title I allocation, then it must reserve 1 percent for parent and family engagement activities. A minimum of 90% of that 1% must go to the schools, with priority given to high-need schools. If the school is allocated a percentage of the 1 percent, describe/list how the school will share with parents the budget for parent and family engagement activities and programs and how parents will be involved in providing input into how the funds are used.)

​​Does the School Parent and Family Engagement Plan describe how the school will accomplish each of the required components?


  • The school will involve parents and family members of children receiving services under Title I in the decisions regarding how reserved funds are allotted for parent and family engagement activities.
  • Title I Allocation for the district is $532,193.06. At 1.1, the requirement is $5321.93 and the district has gone above and allocated $6,550.00.
  • HSD is school wide Title I.  
  • October, 2021 will be the financial aid night for seniors and their guardians. Refreshments will be provided.
  • October, 2021 will follow up the financial aid night to complete FAFSA forms on computers
  • East Night Out will partner with HHS Teacher Cadets to offer Hamburg High School parents the opportunity to view student work and activities. Refreshments will be provided. This event will be held during November, 2021 during Senior Night at Campbell Field. By having the event during a home football game, more community members and parents can be involved. East will set up the green screen and display the Daily HHS News to inform parents of their students' progress.
  • The "White Coat STEM Ceremony" will occur in the spring semester around the months of March or April and has yet to be determined. Refreshments will be provided.
  • During the spring semester of 2022, HHS will announce an AP Parent Night along with information on scheduling. Parents will be encouraged to ask questions regarding the next school year. These events will be advertised in both The Ledger and Ashley Co.News Observer for those parents not on social media. For those parents unable to attend, accommodations will be made.
  • COVID-19 Clause: In the event there is a need for virtual learning and students are not present on campus, ALL materials will be made readily available to parents and students through our school's website, Facebook page, and/or paper copies.
Required Components

​□ Investigate and, where feasible, utilize community resources in the instructional program
□ Coordinate and integrate parent and family engagement programs, activities, and strategies with early childhood programs (applicable to elementary schools), college and career ready resources or organizations (applicable to middle and high schools), parent resource centers, or other programs that encourage and support parents in fully participating
□ Promote and support responsible parenting
□ Consider recruiting alumni to create an alumni advisory commission
□ Enable the formation of a Parent Teacher Association or organization
    ✔ Leaders of said organization will be utilized in appropriate decisions
□ Engage in other activities that will use community resources strengthen school programs, practices, and learning
□ Ensure the plan is comprehensive and coordinated in nature
□ Incorporate this plan into the school’s improvement plan
6: Coordination of Services

​(Describe/List how the district and/or school will coordinate with other organizations, businesses, and community partners to provide additional supports and resources to families.)

​​Does the School Parent and Family Engagement Plan describe how the school will accomplish each of the required components?

 Investigate and, where feasible, utilize community resources in the instructional program

Coordinate and integrate parent and family engagement programs, activities, and strategies with early childhood programs (applicable to elementary schools), college and career ready resources or organizations (applicable to middle and high schools), parent resource centers, or other programs that encourage and support parents in fully participating

  • HHS promote and support responsible parenting through a parenting class named "Child Development and Parenting."
  • HHS will consider recruiting alumni to create an alumni advisory commission.
  • HHS will enable and encourage the formation of a Parent Teacher Association or organization.
  • HHS will utilize leaders of said organization will be utilized in appropriate decisions.
  • HHS will engage in other activities that will use community resources strengthen school programs, practices, and learning such as Paint the Town Purple, a community sponsored event in September.
  • HHS will ensure the plan is comprehensive and coordinated in nature.
  • HHS will incorporate this plan into the school's improvement plan.
  • COVID-19 Clause: In the event there is a need for virtual learning and students are not present on campus, ALL materials will be made readily available to parents and students through our school's website, Facebook page, and/or paper copies.
Required Components

​​□ Schedule regular parent involvement meetings
□ Provide parents with a description and explanation of the curriculum in use
□ Provide parents with individual student academic assessment results and interpretation of those results 
□ Provide parents with a description and explanation of the assessments used to measure student progress and achievement levels of the challenging State academic standards
□ Provide assistance and instruction to parents of children served by the school in understanding these topics: 
    ✓ Arkansas Academic Standards
    ✓ State and local academic assessments including alternate assessments
    ✓ Title I, Part A requirements
    ✓ Strategies parents can use to support their child’s academic progress
    ✓ Partnering with teachers to support their child’s academic achievements
    ✓ Incorporating developmentally appropriate learning activities
    ✓ Use of ADE website and tools for parents [http://www.arkansased.gov] 
    ✓ Assistance with nutritional meal planning and preparation
    ✓ How parents of high school students can be involved in the decisions affecting course selection, career planning ,and preparation for postsecondary opportunities
    ✓ Including role play and demonstration by trained volunteers
□ Provide materials and training to help parents to work with their children to improve their children’s achievement, such as literacy training and using technology (including education about the harms of copyright piracy), as appropriate, to foster parent and family engagement
□ Promote and support responsible parenting
7: Building Capacity of Parents

​(Describe/List activities, such as workshops, conferences, classes, online resources, Academic Parent-Teacher Team meetings, and any equipment or other materials that may be necessary to support parents in helping their student’s academic success.)

​Does the School Parent and Family Engagement Plan describe how the school will accomplish each of the required components?​
  • Title I meeting will be held on during September, 2021. Parents, faculty, students, and community members will attend the meeting held at Central Office in Hamburg.
  • HHS Open House was held during August 2021 beginning at 5:30 until 8:00. s At the end of the assembly, parents will be given access to student schedules and will be encouraged to meet the teachers. 
  • Parent Teacher Conferences will be held during September, 2021 beginning at 1:00 PM until 7:00 PM. A second conference will be held in the spring during February, 2022 at the same time as in fall semester.
  • October, 2021 will be the financial aid night for seniors and their guardians.
  • October, 2021 will follow up the financial aid night to complete FAFSA forms on computers.
  • The "White Coat STEM Ceremony" will occur in the spring semester around the months of March or April and has yet to be determined. Snacks and drinks will be catered by Nancy's in Crossett $400.00.
  • During the spring semester of 2022, HHS will announce an AP Parent Night along with information on scheduling. Parents will be encouraged to ask questions regarding the next school year. These informational meetings will be advertised in both The Ledger and Ashley County News Observer for those parents not on social media. For those parents unable to attend, accommodations will be made.
  • COVID-19 Clause: In the event there is a need for virtual learning and students are not present on campus, ALL materials will be made readily available to parents and students through our school's website, Facebook page, and/or paper copies.
  •  Because of COVID-19, teachers will create a video to explain and assist parents on How To Use Google/Google Classroom to complete, and turn in their remote learning assignments. This will allow parents to better assist his/her student, taking part in Remote Learning. 
  • HHS Teachers will be available for any conferences via Zoom in case of emergencies.

Required Components 

​□ Ensure professional development requirements are met for teachers and administrators

Train teachers, specialized instructional support personnel, principals, and other school leaders, and other staff, with the assistance of parents:

​​□ That parents play an integral role in assisting student learning
□ In the value and utility of contributions of parents 
□In how to reach out to, communicate with, and work with parents as equal partners 
□ To implement and coordinate parent programs and build ties between home and school
□ To welcome parents into the school and seek parental support and assistance
□ To provide information in a format, to the extent practicable, in a language the parents can understand
□ To respond to parent requests for parent and family engagement activities
□ To recognize that a parent is a full partner by including in the school handbook the school’s process for resolving parent concerns
8: Building Capacity of School Staff

​(Describe/List activities such as workshops, conferences, trainings, webinars, online resources, and Academic Parent-Teacher Team meetings that will be used with school staff to build their capacity to work with parents as equal partners. Describe/List methods of parents’ assistance for building staff capacity. Describe/List actions the school will take to provide other reasonable support for parent and family engagement activities.)

​​Does the School Parent and Family Engagement Plan describe how the school will accomplish each of the required components?
  • HSD ensured all professional development requirements were met for teachers and administrators. 
  • That parents play an integral role in assisting student learning was addressed.
  • The value and utility of contributions of parents was learned during yearly training and how to reach out to, communicate with, and work with parents as equal partners was addressed.
  • Implementing and coordinating parent programs to build ties between home and school was addressed.
  • To welcome parents into the school and seek parental support and assistance was and will continue to be stressed.
  • To provide information in a format, to the extent practicable, in a language the parents can understand was addressed and especially offering a Spanish alternative is offered at HHS.
  • To respond to parent requests for parent and family engagement activities is addressed and available at HHS.
  • To recognize that a parent is a full partner by including in the school handbook the school's process for resolving parent concerns is available and handed out to all students and parents.
  • COVID-19 Clause: In the event there is a need for virtual learning and students are not present on campus, ALL materials will be made readily available to parents and students through our school's website, Facebook page, and/or paper copies.
  •  Because of COVID-19, teachers will create a video to explain and assist parents on How To Use Google/Google Classroom to complete, and turn in their remote learning assignments. This will allow parents to better assist his/her student IF taking part in Remote Learning. 

Required Components

​□ Trainings: Involve parents in the development of training for teachers, principals, and educators to improve the effectiveness of the training.
□ Literacy Training: Provide necessary literacy training from funds received under this part if the local educational agency has exhausted all other reasonably available sources of funding for such training.
□ Expenses to Enable Participation: Pay reasonable and necessary expenses associated with local parental involvement activities, including transportation and childcare costs, to enable parents to participate in school-related meetings and training sessions. 
□ Parent Leadership: Train parents to enhance the involvement of other parents. 
□ Flexible Options: Arrange school meetings at a variety of times, or conduct in-home conferences between teachers or other educators who work directly with participating children, with parents unable to attend conferences at school to maximize parental involvement and participation in their children’s education. 
□ Model Approaches: Adopt and implement model approaches to improving parent and family engagement.
□ Parent Advisory Council: Establish a districtwide parent advisory council to provide advice on all matters related to parental involvement in Title I, Part A programs.
□ Community and Business Roles: Develop appropriate roles for community-based organizations and businesses in parent and family engagement activities.
9: Building Capacity - Discretionary

​​(The school parent and family engagement policy/plan may include additional sections describing other discretionary activities that the school, in meaningful consultation with its parents, chooses to undertake to build capacity.)

​Did the School and Parents choose to include any Discretionary (Optional) Components in the School Parent and Family Engagement Plan?

COVID-19 Clause: In the event there is a need for virtual learning and students are not present on campus, ALL materials will be made readily available to parents and students through our school's website, Facebook page, and/or paper copies.

(See complete Arkansas Guide for School Parent and Family Engagement Plan for references)
District Feedback
Attention: Changes Needed!
In Compliance
Comments:

Please add this clause under each section: COVID-19 Clause: In the event there is a need for virtual learning and students are not present on campus, ALL materials will be made readily available to parents and students through our school's website, Facebook page, and/or paper copies.


Add this to Section 7 and 8:  Because of COVID-19, teachers will create a video to explain and assist parents on How To Use Google/Google Classroom to complete, and turn in their remote learning assignments. This will allow parents to better assist his/her student, taking part in Remote Learning. 

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